C-Mod Purchasing Information

All MIT employees in the group, including full time students, are authorized to generate requisitions. Visiting scientists, collaborators, and subcontractors are not authorized to do so. Depending on the dollar amount of the purchase, different levels of approval and justification are required. Without the required approvals (either signed, or by attached e-mail) and justifications, no requisition will be processed for purchase.

Requisitions for total amounts not exceeding $250 can be approved by (1 required):

Bill Beck

Bill Byford

Bob Childs

Gary Dekow

Ed Fitzgerald

Bill Parkin

Andy Pfeiffer

Mike Rowell

David Terry

Rui Vieira

Jim Zaks

Or, requisitions for total amounts not exceeding $3000, can be approved by (1 required):

Jim Irby (Ops, Diagnostics)

Ron Parker (Lower Hybrid)

Steve Wukitch (ICRF)

Martin Greenwald (Computers, DAC)[1]

Bruce Lipschultz (Research)

Steve Wolfe (Research)

Bob Granetz (DNB)

John Rice (Diagnostics, Vacuum)

Catherine Fiore (Safety)

Ian Hutchinson (Research)

Earl Marmar

All requisitions for total amounts exceeding $3000, in addition to being approved by the appropriate person from the ≤$3000 list, must also be approved by Earl Marmar, or when he is unavailable, an alternate he has designated. Again, e-mail approval is sufficient; attach a copy of the e-mail to the requisition.

Justification, choice of vendor

For all requisitions exceeding $5000, Selection of Source/ Price Reasonableness documentation is required. For purchases of >$10,000 Selection of Source/ Price Reasonableness documentation is required as are two or more written quotes/bids. It is advantageous to have quotes for any purchase of over $5000. Appropriate vendor selection forms are available. This is not required for purchases up to $5000, but certain other rules still apply. Please see http://controllers.mit.edu/site/procurement/forms if you need further information.

Account numbers

Requisitioners should choose the appropriate account to use for each purchase. Account number information is located below. People approving requisitions are responsible for checking that the correct account has been chosen.

Fabrications

All purchases being charged to fabrications or upgrades (denoted in the TYPE column with FAB or UPGRADE) require approval of the listed account supervisor; in case the supervisor is unavailable, Earl Marmar (or his designated alternate) can also approve urgent requisitions in this category. For amounts not exceeding $3000, the supervisor's approval is sufficient.

Ordering

After the requisition is filled out, appropriate signatures obtained, and justifications are complete, items can be processed by any of the following[2]:

Tim Davis (best for operations orders between 6:00 am and noon)

Dragana Zubcevic

Jessica Coco

Valerie Censabella

No orders can be placed prior to proper approval; requisitioners are responsible for obtaining the required signature(s).

Requisitions under $1000 will normally be purchased using a credit card. For amounts over $3000, a purchase order will be generated through MIT's online system. Please allow up to 1 extra day to obtain a purchase order.

Overnight delivery

If your purchase is needed urgently, use of overnight delivery is acceptable. However, if overnight is not required, use of second day air or regular ground delivery should be specified to save on delivery costs.

If you have any questions about these procedures, please ask. Also, Lee Keating is available to provide additional clarification.

SUPERVISOR

TITLE

TYPE

ACCNT

Overhead Free*

MARMAR /EARL

ALCATOR C-MOD

PARENT

6787100

MARMAR /EARL

PERSONNEL

6787200

IRBY/JIM

FACILITY OPERATIONS

OPS

6787300

IRBY /JIM

EQUIPMENT/EF POWER SUPPLY

OPS/FAB

6793200

FIORE /CATHERINE

RADIOLOGY/SAFETY

OPS

6793400

IRBY /JIM

STOCKROOM EXPENSE

OPS

6793600

IRBY /JIM

MACHINE SHOP

OPS

6793700

IRBY /JIM

ALTERNATOR HOUSE

OPS

6793800

IRBY /JIM

VACUUM SHOP

OPS

6793900

IRBY /JIM

ELECTRONICS

OPS

6794000

FIORE /CATHERINE

PCB CAPICITATOR CLEAN UP

OPS/FAB

6794100

IRBY /JIM

PROJECT ENGINEERING

OPS

6794200

IRBY /JIM

MACHINE UPGRADE

OPS/FAB

6891151

IRBY /JIM

CONTROL SYSTEM UPGRADE

OPS/FAB

6897242

IRBY /JIM

MAGNET SUPPLY UPGRADE

OPS/FAB

6891610

IRBY/JIM

ALTERNATOR SYSTEMS UPGRADE

OPS/UPGRADE

6916783

MARMAR /EARL

ADMINISTRATION

OPS

6787400

MARMAR/EARL

DIAGNOSTICS

OPS

6787500

LIPSCHULTZ /BRUCE

MID-PLANE HELIUM BEAM FAB

OPS/FAB

6794300

GRANETZ /BOB

X-RAY TOMOGRAPHY FAB

OPS/FAB

6794400

GRANETZ /BOB

MAGNETICS DIAG FAB

OPS/FAB

6794500

IRBY /JIM

LASER RANGEFINDER FAB

OPS/FAB

6810300

LABOMBARD/BRIAN

NEUTRAL PRESSURE GAUGE ARRAY FAB

OPS/FAB

6890402

LABOMBARD/BRIAN

SCANNING PROBE MODS & UPGRADES

OPS/FAB

6890487

LABOMBARD/BRIAN

INNER WALL PROBE FAB

OPS/FAB

6893099

SNIPES/JOE

ACTIVE MHD SPECTROSCOPY FAB

OPS/FAB

6893345

LIPSCHULTZ /BRUCE

CHARGE EXCHANGE SPECTROSCOPY FAB

OPS/FAB

6894364

TERRY/JIM

FAST OPTICAL FLUCTUATION DIAG FAB

OPS/FAB

6894365

GRANETZ /BOB

MOTIONAL STARK EFFECT (MSE)FAB

OPS/FAB

6895063

LIPSCHULTZ /BRUCE

SURFACE STATION ANALYSIS FAB

OPS/FAB

6895064

IRBY /JIM

C-MOD POLARIMETER DIAGNOSTIC FAB

OPS/FAB

6895066

PARKER/RON

IMAGING X-RAY SPECTROMETER

OPS/FAB

6895231

IRBY /JIM

TWO-COLOR INTERFEROMETER (TCI)

OPS/UPGRADE

6895822

MARMAR /EARL

PELLET IMAGING DIAGNOSTIC

OPS/FAB

6896184

LABOMBARD/BRIAN

HIGH-BANDWIDTH PROBE ELECTRONICS

OPS/FAB

6896688

RICE/JOHN

NEON SOFT X-RAY SPECTROSCOPY SYSTEM FAB

OPS/FAB

6898536

HUGHES/JERRY

CORE THOMSON SCATTERING UPGRADE

OPS/FAB

6899883

HUTCHINSON/IAN

2-D BOLOMETRY

OPS/FAB

6899874

GRANETZ/ROBERT

DISRUPTION GAS JET

OPS/FAB

6897474

GRANETZ/ROBERT

MIE LASER SCATTERING

OPS/FAB

6897475

RICE/JOHN

HIREX FAB

OPS/FAB

6915268

GREENWALD/MARTIN

LASER BLOW-OFF

OPS/FAB

6915269

WUKITCH /STEVE

ICRF/M&S

OPS

6787600

WUKITCH /STEVE

RF INSTRUMENTATION & CONTROL FAB

OPS/FAB

6794600

WUKITCH /STEVE

ICRF TUNABLE TRANSMITTER FAB

OPS/FAB

6794700

MARMAR /EARL

X-POINT THOMSON SCATTERING FAB

OPS/FAB

6794800

WUKITCH /STEVE

ICRF MATCHING SYSTEM FAB

OPS/FAB

6794900

WUKITCH /STEVE

ICRF TRANSMITTER FAB

OPS/FAB

6795000

WUKITCH /STEVE

ICRF DIAG EXPERIMENTAL FAB

OPS/FAB

6795100

PORKOLAB/MIKLOS

PHASE CONTRAST IMAGING FAB (PCI)

OPS/FAB

6868100

LIN/YIJUN

ICRF EDGE REFLECTOMETER

OPS/FAB

6915148

WUKITCH /STEVE

ICRF ANTENNA UPGRADE

OPS/FAB

6890979

WUKITCH/STEVE

FAST FERRITE TUNER FABRICATION

OPS/FAB

6916596

WUKITCH/STEVE

4-STRAP ICRF ANTENNA FABRICATION

OPS/FAB

6916784

BERGLER/HENRY

COMPUTERS/SOFTWARE

OPS

6787700

STILLERMAN/JOSH

DIGITAL PLASMA CONTROL SYSTEM

OPS/FAB

6895656

MARMAR/EARL

OPS/EQUIPMENT (OVER 3KONLY)

OPS/EQUIPMENT

6893067

MARMAR /EARL

TRAVEL

OPS

6787900

MARMAR /EARL

SUBAWARDS

OPS

6788000

IRBY/JIM

DIVERTOR OPS

OPS

6898761

IRBY /JIM

DIVERTOR CRYOPUMP FAB

OPS/FAB

6795300

LIPSCHULTZ /BRUCE

DIVERTOR UPGRADE

OPS/FAB

6795400

IRBY/JIM

FIRST WALL FAB

OPS/FAB

6795500

IRBY /JIM

OUTER DIVERTOR UPGRADE

OPS/FAB

6895065

GRANETZ/BOB

DIAGNOSTIC NEUTRAL BEAM FAB

OPS/UPGRADE

6915163

GREENWALD /MARTIN

MDSPLUS DEVELOPMENT

OPS

6852100

PARKER/RON

LOWER HYBRID M&S

OPS

6894939

PARKER/RON

LOWER HYBRID SYSTEM

OPS/FAB

6895551

PARKER/DTERRY

LOWER HYBRID COUPLER PROTECTION SYSTEM UPGRADE

OPS/FAB

6915776

PARKER/DTERRY

LOWER HYBRID OPTICAL FAULT PROTECTION SYSTEM FAB

OPS/FAB

6915777

VIEIRA/PARKER

LOWER HYBRID 2nd LAUNCHER FAB

OPS/FAB

6915785

DTERRY/PARKER

LOWER HYBRID 4th CART FAB

OPS/FAB

6915789

PARKER/RON

HIGH POWER TRANSMISSION (LH)

OPS/FAB

6894990

MARMAR /EARL

K STAR

OPS

6891261

MARMAR /EARL

JET

OPS

6891262

CAPITAL EQUIPMENT

MARMAR /EARL

EQUIPMENT

6787800

RICE/JOHN

X-RAY PULSE-HEIGHT ANALYSIS

FAB/EQUIP

6795700

LIPSCHULTZ/BRUCE

FLUSH MOUNT ARRAY UPGRADE

FAB/EQUIP

6795800

IRBY/JIM

DIBORANE SYSTEM

FAB/EQUIP

6795900

IRBY/JIM

TANGENTIAL INTERFEROMETER

FAB/EQUIP

6796000

FIORE/CATHERINE

3HE NEUTRON SPECTROMETER

FAB/EQUIP

6796100

TERRY/JIM

DIVERTER SPECTROSCOPY SYSTEM

FAB/EQUIP

6796300

LABOMBARD/BRIAN

OMEGATRON PROBE

FAB/EQUIP

6796400

TERRY/JIM

CMOD TV SYSTEM

FAB/EQUIP

6796500

TERRY/JIM

DIVERTER IMPURITY SPECTROSCOPY

FAB/EQUIP

6796600

HUBBARD/AMANDA

ECE GRATING POLYCHROMATOR

FAB/EQUIP

6796800

RICE/JOHN

HIGH RESOLUTION X-RAY SPECTROM

FAB/EQUIP

6796900

MARMAR /EARL

YAG LASER SCATTERING SYSTEM

FAB/EQUIP

6797000

IRBY/JIM

TANGENTIAL X-RAY IMAGING

FAB/EQUIP

6797100

MARMAR /EARL

REFLECTOMETER

FAB/EQUIP

6797300

Alcator C-Mod

Requisition Generation and Approval